Head of Administration and Human Resource

Purpose of the job: To provide overall leadership and direction in the planning and provision of an efficient and effective human resource and administration support service to the core and support functions of NAC. Duties and Key responsibilities: Developing and implementing viable human resource and administration strategies, systems/processes and procedures for effective accomplishment of the strategic vision and corporate mission of NAC; Formulating, reviewing and implementing sound HR management and administration policies and ensure they remain current on best practices, laws and regulations. Undertaking regular corporate manpower/human resource planning in line with the skill requirements of NAC; Overseeing management of staffing levels and ensure that optimal staff establishments are maintained; Implementing efficient recruitment, selection, induction and placement programmes for all staff members in line with the skill requirements of NAC; Undertaking regular compensation and benefit surveys and administer compensation and benefits Managing performance management systems and ensuring completion of periodic, biannual and annual performance appraisals for improved employee attraction, motivation and retention; Undertaking organisation wide periodic training needs assessment (TNAs), make annual budgetary provisions, plan and coordinating training and staff development activities in line with the priorities of NAC to ensure that staff maintain leading-edge skills at all times; Handling industrial relations issues and facilitating the resolution of disciplinary and grievances cases; Ensuring proper maintenance of personnel and staff establishment records; Negotiating contracts with collaborating institutions including seeking legal opinion on matters relating to staff and HR management; Coordinating supervision missions and managing exchange visits in liaison with the Heads of Departments and Divisions Handling the insurance portfolio of NAC and ensuring that office services are available, the Commission’s assets are procured, insured and their utilisation, and transport is controlled Preparing HR/administration budgets; and payroll management Preparing job descriptions and continually reviewing, evaluating and grading staff positions with the Heads of Departments and Divisions Assess, evaluate and provide for mitigating factors to all threats and opportunities relating to Human Resources and Administration function. Method of Application: Eligible candidates meeting the above requirements should submit their application with up to date detailed CV indicating names of three traceable referees, certified copies of academic and professional certificates. Applications marked with the name of the position being applied on the envelop, should be received not letter than Friday 30th October, 2026 to the following address: The Chief Executive Officer National AIDS Commission P. O. Box 30622 LILONGWE 3. Email: nac@aidsmalawi.org.mw Only shortlisted applicants will be acknowledged and invited for interviews. NAC is an equal opportunity employer and women are encouraged to apply. A corrupt-free Malawi is possible! It begins with me.