Administrative Assistant

Purpose of the job: To provide secretarial services to the Director and/or Directorate Duties and Key responsibilities Taking dictation, transcription, and composing correspondence for the Department and Division. Maintaining the Director’s diary. Handling telephone calls for the Department or Division Arranging appointments and engagements and assisting in planning the Director and Department officers’ itinerary. Making and coordinating the Director’s travel arrangements. Filing the Director’s business correspondence. Participating in preparing, collating, distributing Commission packs to Commissioners and Ex-officials. Participating in the making logistical arrangements for Commissioners. Controlling and monitoring Utility usage of telephones, consumables/ refreshments, and stationary in the Directorate Consolidating work progress reports. Welcoming visitors for the Director and other staff within the Department. Operating office equipment. Any other duties as assigned Method of Application Eligible candidates meeting the above requirements should submit their application with up to date detailed CV indicating names of three traceable referees, certified copies of academic and professional certificates. Applications marked with the name of the position being applied on the envelop, should be sent to the following address: The Chief Executive Officer National AIDS Commission P. O. Box 30622 LILONGWE 3. Email: nac@aidsmalawi.org.mw Only shortlisted applicants will be acknowledged and invited for interviews. NAC is an equal opportunity employer and women are encouraged to apply. A corrupt-free Malawi is possible! It begins with me.