Human Resource and Administrative Officer

1. JOB PURPOSE The Human Resource and Administrative Officer will be responsible for coordinating human resource functions and overseeing day-to-day administrative operations to ensure efficient service delivery, compliance with organizational policies, and adherence to applicable labour laws and regulations. 2. KEY DUTIES AND RESPONSIBILITIES A. Human Resource Management Coordinate recruitment and selection processes, including job advertisements, shortlisting, interviews, and appointment procedures. Maintain accurate and up-to-date employee records, personnel files, and human resource databases. Prepare employment contracts, appointment letters, confirmation letters, and other HR-related documents. Monitor staff attendance, leave schedules, performance appraisals, and employee welfare. Support staff induction, training, professional development, and performance management processes. Ensure compliance with applicable labour laws, employment regulations, and internal HR policies. Assist in resolving workplace conflicts and promoting positive employee relations. Prepare human resource reports and maintain strict confidentiality of employee information. B. Administrative Management: Coordinate daily office operations to ensure the smooth running of the institution. Manage office supplies, equipment, stationery, and other administrative resources. Maintain proper filing systems, office records, correspondence, and documentation. Coordinate meetings, appointments, workshops, and other organizational activities. Oversee office maintenance, utilities, and general workplace organization. Assist in managing organizational assets, transport arrangements, and logistics, where applicable. Monitor administrative expenditure and support budget preparation and cost-control initiatives. Liaise with service providers, suppliers, and other stakeholders on administrative matters. C. General Responsibilities: Prepare periodic human resource and administrative reports for management. Support the development and implementation of organizational policies and procedures. Promote professionalism, accountability, teamwork, and adherence to the organization’s code of conduct. Perform any other duties assigned by management that are consistent with the position. MODE OF APPLICATION Interested and suitably qualified candidates should submit the following documents: An application letter. A detailed and up-to-date curriculum vitae (CV). Copies of relevant academic and professional certificates. Names and contact details of at least three (3) traceable referees. Applications should be addressed to: The Principal Mama Khadija Complex P.O. Box 45, Namwera Mangochi, Malawi. WhatsApp: +265 882 396 070 Only shortlisted candidates will be contacted.